essential project management skills

12 Essential Project Management Skills for 2019


Over the last two decades, the project management has made a shift from just being an afterthought to a major aspect of every kind of business. So, the project management skills are in great demand today.

More and more companies are recognizing its importance in achieving their success and bottom line. Also, irrespective of your job details, project management skills will be essential for you at some point in your career.

And just knowing just the theory of project management is not enough as without the application of skills everything is useless.

Scope management

It is of no surprise that most of the projects fail due to the poorly defined scope. It is important to define the project scope to represent the initiation of the project. And the ability to clearly define the scope statement gives the project manager a base to deny the over demanding clients.

The project manager should clearly understand the length and breadth of the project. This calls for a work breakdown structure. Also, the project scope control comes under this knowledge area.

Leadership

Leadership is to manage and lead teams. This role demands project managers to set the vision, motivate the team, coach them and inspire others. This skill is also crucial to help resolve conflicts and evaluate performance.

Moreover, it is to make sure that the team members have all the resources, including money, tools, space, etc. needed to finish their job. The responsibility of the leader is not just inspiring the teams; a leader also has to make a final call on the team schedule, along with an important responsibility of project success or failure.

So, the leader is one who takes care of the whole process, team, and client. They are a chief team encourager and also one who brings out the balance to the team and project.

To put simply, leadership means giving a vision with a roadmap for success and empowering your chosen team to reach there.

Communication management

The style of communication changes automatically when you are in the role of project manager. Being able to communicate effectively is the foundation of any relationship.

For instance, your vocabulary is enhanced, and you start speaking in acronyms terms such as PERT, WBS, RBS, Gantt Charts, etc.). Though it is easy to get self-absorbed in the essence of this new language, never forget communicating in clear and simple language.

It will enable you to clearly communicate your objectives while empowering your team members to focus more on details. The communication in project management affects the clients and stakeholders as well.

The effective communication will keep you continuously realigned. It will make sure that you never deviate from your path and ultimately, your project is successful.

Resource management

This is one of the essentials project management skills for 2019. Resource management is defined as a skill to analyze and allocate time, funds, and energy efficient as per the project requirements.

The key is to set up a clear budget and understand how to plan around people, facilities, materials, and other resources. If we consider it as a team concept, all the team members and the project manager holds equal importance.

So, choosing the right people for performing their respective tasks is an important project management skill.

Choosing the talents that match with the job requirements is a difficult task itself. The project manager usually has candidates, out of which some are underqualified, and some are overqualified for performing a particular task.

If you choose an underqualified candidate, it could produce disastrous results in terms of poor quality outputs, project delays, and accelerating costs.

Time management

If you think that the time is precious, then you must know how to delegate your tasks effectively. First, you have to hire the right people in your team. And then you need to allocate the tasks to the team members.

This project management skill is all about differentiating between important and urgent. But, usually what happens is that the important tasks are given less priority than the urgent tasks.

The one ideal strategy that works great in time management is to always stick to an agenda. You also need to find the opportunities to multi-task, delegate responsibilities, and the rearrangement of schedule as required. Put simply; the time management skill is to master in doing the right things. So, ensure to focus on the best of our time on crucial things that will win everything.

Risk management

Risk management is an important aspect of project planning. And it is also one of the critical aspects of project management. Irrespective of the situation responsible for the project failure, everyone will blame the project manager for ignoring the risk and not preventing it before it turned into an issue.

A project manager can control the risk by actively mitigating the risks by identifying, analyzing, and preparing appropriate responses for risk events.

To receive the huge benefits, it is necessary to manage the risks. Your clients will have the satisfaction as you are now more efficient with their resources to offer them a good value for money. You also get the benefit by realizing the fact that you are spending very less time dealing with unnecessary surprises.

Cost management

As money is the lifeblood of any project, it is also included as an important knowledge area of the PMBOK guide. The financial stake of a project manager in a project is to control the costs to follow the given baseline budget. Cost estimation, cost control and budgeting are the 3 key methods of cost management.

There are many financial and technical skills required for budgeting. So, the project manager needs to monitor the project performance to evaluate the actual variation of costs from the estimated costs and generate the real savings.

In the absence of proper monitoring, small overruns can very quickly develop into the big serious budget issues.

Procurement management

Procurement management is an extended natural version of cost management. It also includes the extension of negotiating contracts and planning purchases.

In order to cater to both of these knowledge areas, you should have proficiency in choosing the best vendor as per the price, features, ease and time. It is one of the other great examples which show that the project managers should have a comprehensive knowledge of required resources to carry the project forward.

Quality management

Quality management is how you meet the stakeholder’s expectations, which is also the initiation point of every project. There are three main aspects involved in quality management- quality assurance, quality planning, and control.

Quality is all about confirming about the usability of deliverables. And these deliverables should also be accurate and precise. So, a project manager should have the skills to utilize quality control techniques for ensuring the total quality.

Quality control policies and quality assurance programs come under this knowledge base. 

Subject matter expertise

As the digital world is moving fast and there are always new things to learn- subject matter expertise is an ideal area for growth. A good project manager should know about everything- from algorithms and Apache Solr web hosting Weibo, the project manager should be expert on everything.

So, it’s worth to develop the subject matter expertise not only for the project management or your toolkit but for the entire project lifecycle. It involves knowing about product design, user experience, content development, QA, CMS, creative concept and much more. Well, that’s just the beginning. 

Stakeholder management

Stakeholders are an important part of any project. They are the ones who can take the project to halt or the ones who are most affected by the success or failure of the project.

The communication management skill is closely connected to this project management skill- stakeholder management.

Project integration management

A project manager job is to handle the various tasks simultaneously-schedule management, meeting the expectations of stakeholders and budget. The skill to manage and balance all these responsibilities is one of the most important skills required in project managers.

The project management does not have any shortcuts and each knowledge area in PMBOK requires good attention of the project manager. This is for the successful execution of the project during the complete phase.

Conclusion

All in all, the essential project management skills consist of setting budgets, creating project plans, estimating or delegating time and tasks. But, the two most important things that are critical to a project success include- an organization of work and keeping your team happy and informed.

We hope these skills will act as a solid foundation for your project by helping you to navigate your knowledge area successfully.


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